Surrey Performing Arts Website Terms and Conditions

Terms of Website Use

This page (together with the documents referred to on it) tells you the terms of use on which you may make use of our website (our site), whether as a guest or a registered user.  Please read these terms of use carefully before you start to use the site.  By using our site, you indicate that you accept these terms of use and that you agree to abide by them.  If you do not agree to these terms of use, please refrain from using our site.

Accessing Our Site
Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice.  We will not be liable if for any reason our site is unavailable at any time or for any period.  From time to time, we may restrict access to some parts of our site, or our entire site, to users who have registered with us.  If at any time you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party.  We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.  When using our site, you must comply with the provisions of our Acceptable Use Policy.  You are responsible for making all arrangements necessary for you to have access to our site.  You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.

Intellectual Property Rights
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it.  Those works are protected by copyright laws and treaties around the world.  All such rights are reserved.  You must not use any part of the materials on our site for commercial purposes without obtaining a licence to do so from us or our licensors.  You may not reproduce in any format (including on another website) any part of our site (including content, images, designs, look and feel) without our prior written consent.  If you print off, reproduce, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Reliance on Information Posted
Commentary and other materials posted on our site are not intended to amount to advice on which reliance should be placed.  We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our site, or by anyone who may be informed of any of its contents.

Our Site Changes Regularly
We aim to update our site regularly, and may change the content at any time.  If the need arises, we may suspend access to our site, or close it indefinitely.  Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

Our Liability
The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we hereby expressly exclude:

  • All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.

  • Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it (whether by us or a third party), including, without limitation any liability for:

◦loss of income or revenue;
◦loss of business;
◦loss of profits or contracts;
◦loss of anticipated savings;
◦loss of data;
◦loss of goodwill;
◦wasted management or office time; and for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.


This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Information About You And Your Visits To Our Site
We process information about you in accordance with our Privacy Policy. By using our site, you consent to such processing and you warrant that all data provided by you is accurate.

Uploading Material To Our Site
Whenever you make use of a feature that allows you to upload material to our site, or to make contact with other users of our site, you must comply with the content standards set out in our Acceptable Use Policy.  You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty.  Any material you upload to our site will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose.  We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.  We will not be responsible, or liable to any third party, for the content or accuracy of any materials posted by you or any other user of our site.  We have the right to remove any material or posting you make on our site if, in our opinion, such material does not comply with the content standards set out in our Acceptable Use Policy.

Viruses, Hacking And Other Offences
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful.  You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site.  You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.  By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990.  We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them.  In the event of such a breach, your right to use our site will cease immediately.  We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Linking To Our Site
You may link to our home page, provided you have obtained our prior written consent and provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.  You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.  You must not establish a link from any website that is not owned by you.  Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page.  We reserve the right to withdraw linking permission without notice.  The website from which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.  If you wish to make any use of material on our site other than that set out above, please address your request to .

Links From Our Site
Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only.  We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.




Acceptable Use Policy
This Acceptable Use Policy sets out the terms between you and us under which you may access our website (our site).  This Acceptable Use Policy applies to all users of, and visitors to, our site.  Your use of our site means that you accept, and agree to abide by, all the policies in this Acceptable Use Policy, which supplement our Terms of Website Use.  is a site operated by Surrey Performing Arts. 

Prohibited Uses
You may use our site only for lawful purposes. You may not use our site:

•In any way that breaches any applicable local, national or international law or regulation.
•In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
•For the purpose of harming or attempting to harm minors in any way.
•To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
•To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
You also agree:

•Not to reproduce, duplicate, copy or re-sell any part of our site in contravention of the provisions of our Terms of Website Use.
•Not to access without authority, interfere with, damage or disrupt:

any part of our site;
◦any equipment or network on which our site is stored;
◦any software used in the provision of our site; or
◦any equipment or network or software owned or used by any third party.

Suspension And Termination
We will determine, in our discretion, whether there has been a breach of this Acceptable Use Policy through your use of our site.  When a breach of this policy has occurred, we may take such action as we deem appropriate.  Failure to comply with this Acceptable Use Policy constitutes a material breach of the Terms of Website Use upon which you are permitted to use our site, and may result in our taking all or any of the following actions: •Immediate, temporary or permanent withdrawal of your right to use our site.
•Issue of a warning to you.
•Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
•Further legal action against you.
•Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.
We exclude all liability for our actions taken in response to breaches of this Acceptable Use Policy.  The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.

Changes to the Acceptable Use Policy
We may revise this Acceptable Use Policy at any time by amending this page.  You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you.  Some of the provisions contained in this Acceptable Use Policy may also be superseded by provisions or notices published elsewhere on our site.

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Surrey Performing Arts  

GDPR 2018: Our Privacy Notice for Pupils & Parents

This privacy notice tells you what to expect when we collect personal information about our pupils.

1. What information we collect:

·       personal information (such as name, contact information and address)

·       attendance (recorded simply as present or absent)

·       assessment information, including examination results

·       relevant medical information, including allergies and medication if applicable

·       special educational needs information if applicable

·       accounting records (such as invoices raised for you and payments received)


2. Why we need to collect it


·       support pupil learning

·       maintain pupil records

·       safeguard and promote welfare of students

·       record fee payments

·       communicate with our pupils and parents/carers

·       make any reasonable adjustments for pupils with learning or medical requirements

·       enter students for examinations

·       include students’ names in any show programmes or awards


Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis.  In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.  For instance, we do not collect information such as ethnicity or religion and when submitting candidates for examinations we select the option “information not obtained”.  If you feel that there is a significance to us knowing this information you are welcome to put this in writing to us or discuss it verbally. 


3. Record retention


We hold personal data for the duration that the pupil is enrolled at our school and requires written notice as per our cancellation policy to deregister.  You may also request data erasure at this time.  Historical examination records are archived when they are no longer relevant but typical we will keep statistics and exam reports for as long as we feel they will benefit our teaching.  We retain any records relating to student's accident and injury records for 19 years (or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Child Protection records.   Any other paper records that no longer have a purpose are destroyed. 


4. What we do with your personal data


We will only process your information where we have a lawful reason to do so. In most cases, this will be where it is necessary for us to perform a task.  Personal data may be held in hard copy in a locked building.  Emergency contact information is discretely carried as we are required to bring a copy of this information to classes and rehearsals.  Personal data is also stored on a secure computer system (contact information spreadsheet and invoicing database). 


Parents and pupils can also manually opt in to receive communications via Facebook by joining our private group.  Likewise, you are welcome to remove yourself from the group when it is no longer relevant to you.   


5. Who we share personal information with


We do not share our pupil information with anyone unless we have consent or the law or our policies allow us to do so. We share our information with the following, so we can carry out our official duties as a school:

·        The Imperial Society for Teachers of Dancing (ISTD) for examination entries

·        The British Theatre Dance Association (BTDA) for examination entries

·        The London Academy of Music and Dramatic Arts (LAMDA) for examination entries

·        Other teachers or staff at Surrey Performing Arts in order to comply with child protection

Please refer to the privacy policies of the ISTD, BTDA and LAMDA.

6. You have a right to:

·        Request a copy of the personal information Surrey Performing Arts holds about you

·        Have any inaccuracies corrected

·        Have your personal data erased*

·        Place a restriction on our processing of your data*

·        To object to processing*

·        To request your data be ported

This should be made in writing to

* please note that any erasure, restrictions or objections may require us unable to provide you with any further services if it means we can no longer conduct our tasks.

Additional Privacy Policy for

1. What information we collect

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications).

2. How do we collect the information

When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated above only.

3. Why do we collect this information

We collect such Non-personal and Personal Information for the following purposes:

·        To provide and operate the Services;

·        To provide our Users with ongoing customer assistance and technical support;

·        To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages;

·        To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services;

·        To comply with any applicable laws and regulations.

4. How we store, use, share and disclose site visitors’ personal information

Our company is hosted on the platform. provides us with the online platform that allows us to sell our products and services to you. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall.

All direct payment gateways offered by and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

5. How we communicate with site visitors

We will only communicate with your if you have submitted a request via our online forms.  We will reply using the contact information you have provided.

6. Cookies

Cookies are implemented into every wix website.  These are as follows:

Cookie name Life span Purpose
svSession Permanent Creates activities and BI
hs Session Security
incap_ses_${Proxy-ID}_${Site-ID} Session Security
incap_visid_${Proxy-ID}_${Site-ID} Session Security
nlbi_{ID} Persistent cookie Security
XSRF-TOKEN Persistent cookie Security
smSession Two weeks Identify logged in site members

7.  Withdrawing consent, accessing and correcting information:

Please put your request in writing to



Data Controller: Rebecca Davies-Sandall

Date of next review:  December 2018